STEP 1 ) Set up your personal account:

  • Click on the user on the right up or left up corner and then press ‘My Profile’. 
  • Upload a picture of yourself and enter your information: ‘Name, Email, Phone number, a 6 digit code’ and reset your password.
  • Save your profile
  • You can answer ‘Medical Questionnaire’ and upload ‘Medical documents or training certificates’.

STEP 2) Set up your Company’s profile:

  • Click on the ‘Company’s profile’ on the left menu, below ‘My Profile’.
  • Upload company’s logo and enter all company’s details.
  • Save.

STEP 3) Set up the App’s language:

  • Choose any language you and your company want to see in the system. 

STEP 4) Create a Team: 

  • Go on System Settings at the bottom of the slide menu and Click on ‘'User Management’ and press ‘Teams’.
  • Press the purple circle at the bottom right and enter the name of the new Team.  

STEP 5) Add and/or Delete a user:

  • Go on System Settings at the bottom of the slide menu and Click on ‘'User Management’ and press ‘Users’.
  • Press the purple circle at the bottom right and enter the details of the new user. If you want to delete a user, just tick on the red cross on the right in the list of users.

STEP 6) Invite your colleagues :

This step is paramount. 

  • Click on the little blue arrow next to a user, this will send an invitation email. 
  • The person will receive an email with the credentials to login
  • Encourage your colleagues to complete their profile properly

STEP 7) The Temperature Activity :

  • Press ‘Fridge’ and click on ‘Fridge Units’. This is where you will create your fridges used in your working environment. Walk in fridge, Dairy fridge…
  • Press the purple circle at the bottom right and enter a new fridge item.
  • Press ‘Schedule’ below ‘Fridge Units’ and enter details. ‘Location’ is your fridge item, ‘Teams’ will be the team in charge of this fridge item. Select an operator, the days and time. Save.
  • ‘Fridge Log’ is where users will enter a fridge’s temperature. 
  • Press the purple circle at the bottom right, select the fridge, capture the value. The user can also take a picture of the temperature. Users can write comments and corrective action. Save.
  • The ‘Fridge Chart’ will monitor the temperature activity. If temperatures are changing a lot through time, this isn’t normal. 
  • Repeat the action for the ‘Freezer’. 

STEP 8) The Food Activity:

  • Press ‘Food Item list’. Food item can be a dish, ingredient, sauce…
  • Press the purple circle and enter all details and tick on the allergens. Save.
  • You will be able to print Allergens which will give you a QR code.
  • Item label will give you a QR code with all details: expiring date, creation date, operator…
  • Press ‘Hot Holding’ and tick on the purple circle.
  • Enter Item, Capture the Value, the picture of the temperature and comment if needed. Save.
  • Press ‘Fast Cooling’ and tick on the purple circle.
  • Enter Item, Capture the Value, the operator, the picture of the temperature and comment if needed. Save.
  • Press ‘Service’ (buffet) and tick on the purple circle.
  • Enter Item, Capture the Value, the operator, the picture of the temperature and comment if needed. Save.
  • Select ‘Cold/Hot Chain’: this will give the information about the temperature from the departure to the arrival. Create a new outlet and enter the details. 
  • Select ‘Log’ and create a new one. Enter details of the item(s) and its Departure and enter details at the Arrival. You will have a clear traceability of the item, the departure area, by whom, when, at what temperature…
  • Select ‘Traceability/Deliveries’. Click on ‘Suppliers list’ and enter each suppliers in your database. ‘Questionnaires’ is there to see if they are compliant with regulations.
  • Select ‘Delivery Records’ and create a new one.
  • Select what kind of good is in the delivery, enter details and if you ‘Accepted’ or ‘Refused’ the delivery. The user can also take a picture of the goods and of the delivery quote and upload it.
  • ‘Traceability Labels’  will become handy when you will have thousands of labels to have them sorted out because of an efficient filter.
  • Select ‘Menu’ and create a new one. Enter details. Traceability of items used like ingredients will be linked to your menu. Mainly used for meat and fish which are carrying high risks. 

STEP 9) Cleaning Activity:

  • Select ‘Cleaning Schedule' to create your digital cleaning schedule. 
  • Press on ‘Areas and Items’. You will enter all the areas like Main Kitchen, Pastry section, De boxing area… and list all the items within those areas
  • Select ‘Schedule’. Enter the area, the item selected, the team in charge of cleaning the item, the date and time… Submit. This assigned task will be added to your cleaning schedule. 
  • ‘Cleaning Log’ is there to view all cleaning activities and create a new one. 
  • Select ‘Oil test’ and press ‘Location’. Enter all areas where oil will be located. Edit the item and create all items like deep fat fryer. 
  • Press ‘‘Schedule’ and enter details. ‘Location’ is, for instance, where your deep fat fryer is located, ‘Teams’ will be the team in charge of this item. Select an operator, the days and time. Save.
  • ‘Oil testing’ is where you will print, make PDF and email the oil test logs. It will be very helpful if an inspection comes. Create a record and mark it as ‘Acceptable’ or ‘Non Acceptable’. 

STEP 10) Smart Checklists: 

  • Select Checklist Categories and create a new one by ticking on the purple circle at the bottom right. For example "Opening Checks"
  • Click on this 'Opening Checks' on the slide menu 
  • Select 'Questions' and create those by ticking on the purple circle at the bottom right. 
  • Select 'Schedule' below 'Questions' in the slide menu and assign your questions to your employees by ticking on the purple circle
  • 'Log' below 'Schedule' is where your employees will do those checks by ticking on the purple circle and by answering those questions. 

STEP 11) Upload a document:

  • Select ‘Pest Management’. This is needed when your company have an integrated pest management system by companies like Rentokil. 
  • Select ‘Previous Report’. This section is used for example if your company is sending food samples to laboratory. You will need to keep those records. Just enter the name of your document and upload it. 
  • Select ‘Material Safety Data Sheet’. This is where you can upload all your safety documents and data sheets of cleaning products. 

Congratulation! You did the job, now you can throw away your old spiral notebooks .

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