STEP 1 ) Set up your personal account:

  • Click on the user on the right up corner and then press ‘Profile’. 
  • Upload a picture of yourself and enter your information: ‘Name, Email, Phone number’ and reset your password. 
  • Enter your signature and save your profile. 
  • You can answer ‘Medical Questionnaire’ and upload ‘Medical documents or training certificates’.

STEP 2) Set up your Company’s profile:

  • Click on the ‘Company’s profile’ on the left column, below ‘Dashboard’.
  • Upload company’s logo and enter all company’s details.
  • Save.

STEP 3) Set up the App’s language:

  • Choose any language you and your company want to see in the application. 

STEP 4) Set up the user's profiles:

This is to select who can edit, view, delete or create certain types of records.

  • Click on ‘Autorisations’ and press ‘+New button’ on the right up corner.
  • Enter the name of the given autorisation and the description

For example: “Chef de partie” for Position’s detail and “in charge of his section under the control of the Sous-chef” in Description.

  • Click on ‘Permissions’ next to ‘Details’. This is where you will give access and authorizations for all users. 

Do you want this user to edit your company’s profile? If yes tick on the square before ‘Edit’ if not, leave it blank.

  • Select ‘User’ below ‘Company’s profile’. In this section you will decide if you want this user to be able to create Authorizations for other users or simply view or edit those authorizations. If you want this user to take action in ‘User Settings’. If you  want this user to create, view edit or delete Teams ?

For example a Chef the partie shouldn’t have authorisations to create a team or delete user settings.

  • Press ‘Fridge Temperature’ below ‘User’. Will this user have the autorisation to create, edit or delete a fridge item or do we want him to simply view the fridge item? Will he be assigned to take fridge temperature? 

Apply the same principal for all the tasks

STEP 5) Set up the teams :

  • Click on ‘Teams’ and press ‘+New’ button.
  • Enter ‘Team’s Name’, select a ‘Team’s color’ and write down it’s ‘Description’.

Example of teams: Fish Section, Garde manger, Service staff…

STEP 5) Invite your colleagues :

This step is paramount. 

  • Click on ‘Users’ and press ‘+New’ button to create users.
  • The person will receive an email with the credentials to login web based portal and mobile apps
  • Make sure that colleagues
  • Encourage your colleagues to complete their profile properly

STEP 6) The Temperature Activity :

  • Press ‘Fridge’ and click on ‘Fridge Item’. This is where you will create your differents fridge uses in your restaurant. Walk in fridge, Dairy fridge…
  • Press ‘+New’ button and enter a new fridge item.
  • Press ‘Plan a Task’, those tasks will be added into the present planning. 
  • Press ‘+ Assign task’ and enter details. ‘Location’ is your fridge item, ‘Teams’ will be the team in charge of this fridge item. Select an operator, the days and time. Save.
  • ‘Fridge Log’ is where users will enter a fridge’s temperature. 
  • Press ‘Create New’, select the fridge, capture the value, who has done it and the capture time. The user can also take a picture of the temperature. Users can write comments on the item. Save.
  • The ‘Fridge Chart’ will monitor the temperature activity. If temperatures are changing a lot through time, this isn’t normal. 
  • Repeat the action for the ‘Freezer’. 

STEP 7) the ‘Item Activity’:

  • Press ‘+ Create New’. Food item can be a dish, ingredient, sauce…
  • Enter details and ‘Batch Number’ if needed, ‘Expire Date’ and tick on the allergen, if the item possesses one of those listed. Save.
  • You will be able to print Allergens which will give you a QR code.
  • Item label will give you a QR code with all details: expiring date, creation date, operator…
  • Press ‘Hot Holding’ and  ‘+ Create New’.
  • Enter Item, Capture the Value, the operator, the picture of the temperature and comment if needed. Save.
  • Press ‘Fast Cooling’ and  ‘+ Create New’.
  • Enter Item, Capture the Value, the operator, the picture of the temperature and comment if needed. Save.
  • Press ‘Service’ (buffet) and  ‘+ Create New’.
  • Enter Item, Capture the Value, the operator, the picture of the temperature and comment if needed. Save.
  • Select ‘Cold/Hot Chain’: this will give the information about the temperature from the departure to the arrival. Create new and enter details. 
  • Select ‘Transport Log’ and create a new one. Enter details of the item and its Departure and enter details at the Arrivals. You will have a clear traceability of the item, the departure area, by whom, when, at what temperature…
  • Select ‘Traceability/Deliveries’. Click on ‘Suppliers list’ and enter each suppliers in your database. ‘Questionnaires’ is there to see if they are compliant with regulations.
  • Select ‘Delivery Records’ and create a new one.
  • Select what kind of Good is in the delivery, enter details and if you ‘Accepted’ or ‘Refused’ the delivery. The user can also take a picture and upload it.
  • ‘Traceability Labels’  will become handy when you will have thousands of labels to have them sorted out because of an efficient filter.
  • Select ‘Menu’ and create a new one. Enter details. Traceability of items used like ingredients will be linked to your menu. Mainly used for meat and fish which are carrying high risks. 
  • Select ‘Oil test’ and press ‘Location’. Enter all areas where oil will be located. Edit the item and create all items like deep fat fryer. 
  • Press ‘Plan a Task’, those tasks will be added into the present planning. 
  • Press ‘+ Assign task’ and enter details. ‘Location’ is, for instance, where your deep fat fryer is located, ‘Teams’ will be the team in charge of this item. Select an operator, the days and time. Save.
  • ‘Oil test log’ is where you will print, make PDF and email the oil test logs. It will be very helpful if an inspection comes. Create a record and mark it as ‘Acceptable’ or ‘Non Acceptable’. 
  • Select ‘Cleaning Schedule’ is mainly to see who is going to clean what where and how.
  • Press on ‘Location’. You will enter all the area who will have to be cleaned like main kitchen, pastry section, De boxing area… and create all items which will be clean in each area. 
  • Select ‘Plan a Task’ and press ‘+Assign Task’. Enter the location, the item selected, the team in charge of cleaning the item, the date and time… Submit. This assigned task will be added to your cleaning schedule. 
  • ‘Cleaning Log’ is there to view all cleaning activities. 
  • Select ‘Laboratory/ Report’. This section is used if your company is sending food samples to laboratory. You will need to keep those records. 
  • Select ‘Safety Datasheet’. This is where you can upload all your safety documents and datasheets of cleaning products. 
  • Select ‘Pest Management’. This is needed when your company have an integrated pest management system by companies like Rentokil.

Congratulation! You did all the job, now you can throw away your old spiral notebooks . 

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